Who can co-host a webinar with VASS?
- Level 4 businesses can co-host a webinar with VASS once per membership year.
- Level 5 businesses can co-host a webinar with VASS twice per membership year.
How does a Level 4 and 5 business co-host a webinar with VASS?
- Review the “Good to Know” Checklist below.
- Then select a date from the sign-up form.
Good to Know Checklist:
- This is a VASS webinar hosted by VASS with a VASS partner providing the content.
- VASS will schedule a brief webinar prep session with business partner after they select their webinar date.
- Business sends VASS webinar title and webinar description at least one month before webinar date.
- VASS handles all promotional and marketing materials using VASS template, VASS logo, and business partner logo.
- VASS promotes the webinar
- directly to superintendents at their region meetings,
- through emails to relevant Virginia school leaders, and
- on VASS website and in VASS newsletter.
- Businesses can communicate on their end about the webinar from the VASS website.
- VASS manages registration via VASS registration form.
- Webinars are one-hour long.
- VASS hosts the webinar on the VASS zoom platform.
- VASS opens the webinar and introduces the presenter.
- Business partner shares information.
- VASS ends the webinar by thanking the partner and presenter.
- VASS records the webinar and retains the right to edit any areas as necessary for time or other reasons.
- VASS shares the webinar recording in VASS webinar library, on VASS website, and in VASS newsletter.
Tips for successful webinar:
- Focus on Virginia specific practices
- Invite/co-present with Virginia school division (approved by superintendent)
- Know your audience – present for superintendents and division leaders
- Include some information about business as relevant but ensure that webinar is about a relevant educational topic, not about the business or service provided by the business.
- Share who in Virginia you currently serve.
Frequently asked questions
- Can businesses also promote the webinar?
- Yes, but please use the original VASS website and registration post. Businesses do not need to create a separate communication.
- Can businesses provide experts from outside of Virginia?
- Yes, but ensure that the content is relevant to Virginia superintendents and school divisions. A best practice is having a Virginia school division present with you.
- How soon does VASS need the webinar details?
- VASS needs the title and brief description one month before the webinar in order to give the webinar enough exposure and time for school leaders to plan their attendance. If the title and description are not ready a month in advance, we can reschedule the webinar for another date.
- How is a VASS co-hosted webinar different from a business partner sharing their own webinar through VASS channels?
- A VASS co-hosted webinar follows the steps and procedures listed above in the “Good to Know” checklist.
- The webinar is promoted as a VASS event rather than a Partner Sponsored event in the newsletter and on the VASS website.
- The webinar is shared in the VASS webinar library.
- The webinar includes both the VASS logo and the business logo.
- VASS manages registration, promotion, and initial communication in a consistent way with other VASS events.
- However, if a business prefers to host a webinar in a different way, such as creating, marketing, and promoting through their own channels, VASS will help promote the webinar in line with the benefits listed in the Member Benefits Chart.